2022 National Conference Youth Camp

Youth Camp Vaccination Policy

MANDATORY COVID-19 VACCINATION POLICY

Introduction 

Amputee Coalition places a high priority on providing and maintaining a workplace that is free of known hazards.  Two years into the pandemic, we have decided to adopt this policy to safeguard the health of our employees and their families, and the community at large from the risk of COVID-19 infection.  As described below, mandatory vaccination is a key feature of our policy. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention (CDC) and local health authorities, as applicable.   

Mandatory Vaccination Requirement 

All volunteers, parents, counselors, leaders-in-training (LITs), and campers are required to be fully vaccinated against COVID-19 by August 9, 2022, unless they have obtained an approved exemption as a reasonable accommodation, consistent with applicable law. The process for requesting reasonable accommodation is outlined below.  Those who do not meet this requirement, and who do not have an approved accommodation, will not be permitted to attend. 

For purposes of this policy, fully vaccinated means that two weeks have passed since receiving the second dose of a two-dose series (e.g., Moderna and Pfizer) or the single dose in a one-dose series (e.g., Johnson & Johnson).  To comply with this policy, campers must make arrangements to receive their final dose of the COVID-19 vaccine no later than August 9, 2022. 

Proof of Vaccination and Authorized Disclosure 

Individuals associated with camp (campers, LITs, counselors, and parents) proof of vaccination by emailing a photo of your COVID-19 Vaccination Record Card to Alicia Straughter (astraughter@amputee-coalition.org) by July 15, 2022 This information will be treated as confidential medical information, consistent with the Americans with Disabilities Act (the “ADA”), relevant EEOC guidance, and other applicable law. 

Individuals may also be asked to authorize Amputee Coalition to disclose their vaccination status to third parties, such as government or commercial customers, to verify Amputee Coalition’s compliance with third-party vaccine requirements. Individuals must cooperate with Amputee Coalition in fulfilling these obligations, consistent with applicable law.  

Requests for Accommodation 

If an individual wishes to request an exemption to this vaccine mandate based on a qualifying medical condition (including pregnancy or childbirth) or sincerely held religious belief, the individual should contact Alicia M. Straughter, Ph.D., Human Resources (astraughter@amputee-coalition.org) as soon as possible, and no later than July 15,  2022 so that Amputee Coalition can evaluate whether a reasonable accommodation can be provided that does not create an undue hardship for Amputee Coalition and/or does not pose a direct threat to the health or safety of others in the camp or conference.   

Upon receipt of a request for a religious or disability accommodation, Amputee Coalition will engage in the interactive process to determine the precise limitations of the individual’s ability to comply with the mandatory vaccination policy and explore potential alternatives to address these limitations.  Individuals are expected to engage with Amputee Coalition in the interactive process and provide required documentation, consistent with applicable law, to assist Amputee Coalition in evaluating their request and determining what, if any, accommodations can be made. 

Information regarding any accommodations made or granted will be shared on a need-to-know basis only with those in Human Resources, Legal, and the CEO, as necessary to implement the reasonable accommodation and without disclosing the basis for the accommodation where unnecessary. 

Compliance  

While this mandatory vaccination policy is a key part of Amputee Coalition overall strategy and commitment to maintaining a safe and healthy environment considering the COVID-19 pandemic, it is intended to supplement, and not replace, the other prevention measures may be in effect, including masking and social distancing requirements. Amputee Coalition needs everyone’s full cooperation and compliance with this and other health and safety workplace policies to make them effective. 

Amputee Coalition may revise and update this policy as additional guidance is issued by federal government agencies, by the CDC, and/or other government or public health authorities, including any future guidance relating to vaccine booster shots and related COVID-19 safety protocols.